Facility Rental Confirmation & Payment Portal

Name*
First Last
Email:*
Phone:*
Name of organization:*
Type of organization:*
- Nonprofit
- For-profit
Name of event:*

If the event is public, this name will be used for the website calendar listing.
Confirmed event start date:*
MM slash DD slash YYYY
Confirmed event start time:*

: Hours

Minutes
Confirmed event end time:*

: Hours

Minutes
Event type:*
- One-time event
- Recurring event series
Please provide any relevant scheduling details about your recurring event:*
i.e. "repeats weekly on Tuesdays at the same time" or "meets the 3rd Friday of each month at the same time"
Room rental pricing - Nonprofit entity:*
Total number of hours for rental:*
If you have a recurring event series, please include a total for the entire month of rentals. Ongoing future payments will be collected on a monthly basis.
Room rental pricing - For-profit entity:*
Preferred room set-up:*
- Theater style
- Classroom
- Boardroom
Total number of hours for rental:*
If you have a recurring event series, please include a total for the first full month of rental dates. Ongoing future payments will be collected on a monthly basis.
Will alcohol be served?*
- Yes
- No
Alcohol service is only allowed with a Rooftop Patio rental. TIPS certified professional servers are required for any event serving alcohol. This information must be provided to confirm your rental.
Please check all that apply:
- I'm using a professional caterer and will provide contact information
- I'm using a TIPS certified professional server and will provide proof of certification
- I have already provided paper copies of this documentation to The Center
Name of catering company:
Name of contact at catering company:
First Last
Phone number of contact at catering company:
Email address of contact of catering company:
Website address of catering company:
Proof of TIPS certification:*
Max. file size: 128 MB.
Please upload a .jpeg, .png, .gif, or .pdf file. 5MB file upload limit.
Have you already submitted proof of General Liability Insurance?*
- Yes
- No
Rooftop Patio rentals require proof of General Liability Insurance in the form of a current COI naming The Center as an additional insured with the date of the event listed. You must upload proof of insurance to confirm you booking today.
Proof of General Liability Insurance*
Max. file size: 128 MB.
Please upload a .jpeg, .png, .gif, or .pdf file. 5MB file upload limit.
Total due to confirm rental:
$0.00
Payment method:*
- Cash
- Check
- Credit Card
When you submit the form, you will receive a confirmation verifying your rental submission. Payment is due 30 days prior to your event; we reserve the right to cancel your rental booking should the payment not be received by the due date. If you are booking a room rental for a date less than 30 days away, the full payment is due within one week. Your booking will not be confirmed until we have received payment.
Credit Card*

American Express
Discover
MasterCard
Visa
Supported Credit Cards: American Express, Discover, MasterCard, Visa
Card Number Expiration Date Security Code Cardholder Name
Billing Address*
Street Address Address Line 2 City State ZIP Code
You must read and agree to abide by The Center on Colfax's Facility Rental Policy Manual PDF to secure your rental.
Confirm Agreement to Facility Rental Policy Manual:*
Please check the following boxes to indicate that you have read and agree to abide by all The Center on Colfax's ("The Center") rental policies, and accept responsibility for this rental and said policies. You must be authorized to sign for and accept on behalf of the contracting entity. The Center reserves the right to take legal action to recover any outstanding amounts incurred by damage to or theft of The Center's property. Should The Center find it necessary to take legal action to recover any amount due, the contracting entity will be liable for all costs, including but not limited to, attorney's fees. All boxes must be checked to confirm your rental.
- Select All
- The signed Rental Agreement and payment are due 30 days prior to your event; we reserve the right to cancel your booking should the Rental Agreement not be received by the due date. If you are booking a room for a date less than 30 days away, the signed Rental Agreement is due immediately and full payment is due within one week. Your booking will not be confirmed until we have received the signed Rental Agreement and payment.
- The Center is open for events Monday-Friday 10am – 7:45pm. Events should end no later than 7:45pm; this includes time for clean-up and re-setup if necessary. Events that run past 8pm will incur an additional $150 per hour in staffing charges; two Center staff will be present at all times.
- If food and drink will be present at any event, you must use a commercial caterer. POTLUCKS ARE NOT PERMITIED as per City and County of Denver Health Code. An additional fee of $150 or more will be added for room cleanup if needed after your event. If you are scheduled to have catering or food of any kind in the room, we will require a credit card number at the time of reservation to hold as a damage deposit. The card will not be charged again unless there are additional clean up fees incurred by your event.
- Bookings for the rooftop patio can be made up to 6 months in advance. A refundable security deposit of $500 in addition to your rental fee is required for events scheduled for the rooftop patio. This deposit must be made with a valid credit card. Complete payment is due 30 days prior to all events
- Bookings are accepted for recurring events up to 6 months in advance, unless you have a Memorandum of Understanding or other separate written agreement with The Center
- Payment for recurring events will follow the same payment schedule as that of regular event bookings, namely full payment is due 30 days prior to the day of the first event and all subsequent events.
- Audio, visual and other equipment may be available for rent with your room. Please inquire about rental options.
- No materials, decorations or paper can be affixed to the walls, furniture, lighting or fixtures in The Center. Inconvenience fee and repair costs including labor and materials will be billed to the event holder.
- All renters of the rooftop patio must provide proof of General Liability Insurance and a current Certificate of Insurance (naming The Center as an additional insured) including the date of your event. Recurring renters must submit proof of insurance once and list The Center as an additional insured. Exemptions to this policy will be reviewed on a case-by-case basis.
- The Center may assess that additional security is necessary for your event (depending on the type of event, number of anticipated attendees, and whether alcohol will be served). If so, you may be required to provide professional security personnel at your expense
- The Center will not assume any responsibility for injury or accidents caused by the activities of event holder(s), or injury or accidents caused by materials provided by event holders
- Rooms must be evacuated by the time indicated on the booking sheet. Overtime charges will apply for rooms not vacated by the prearranged time, including extra charges if event participants, caterers, volunteers, etc. remain onsite after the building's regularly scheduled closing time.
- All event deliveries must be received by event holder during scheduled event time. Deliveries and retrieval of equipment, supplies or materials outside of the scheduled event time must be arranged in advance with the Center's Volunteer Program Coordinator.
- Extra fees may apply for delivery, retrieval and/or storage of materials outside of scheduled event times.
- Rooms must be left in the same condition as they were found. Additional fees will apply if extra cleanup is needed
- If advertising your event includes The Center's logo, prior approval from The Center’s Vice President of Communications and Corporate Giving is required.
- Event holders should bring their own supplies. The Center will not be able to provide such items as photocopies, batteries, scissors, paper, tape, markers, etc. unless explicitly arranged and paid for in advance. Free Wi-Fi is available in the building.
- Event holders are fully responsible for any damage to Center property or theft of Center equipment while in their use and will be charged for damage.
- The Center will rent space that is generally made available to the general public to all candidates for political office on an equal basis. Fees are charged at The Center's customary and usual for-profit rates. In any such instance, The Center is not, and may not be represented to be a host of the event nor an endorser of a candidate. Invitations and announcements for political candidate events taking place at The Center shall include this statement: “The GLBT Community Center of Colorado rents space in the community center to the general public and to candidates on an equal basis. The Center does not endorse the election of any candidate for political office."
- A charge of 50% will be assessed if cancellation occurs within 14 business days of the contracted event date. A cancellation of 14 days or less results in no refund. The Center accepts payment via American Express, Discover, MasterCard, VISA, or check. All checks should be made out to The GLBT Community Center of Colorado.
- The Center does not provide rooftop deck event relocation and space availability due to inclement weather unless prior arrangements have been made. To ensure alternate space is available, please plan accordingly. We do not provide a full or partial refund for cancellations due to weather.
- Individuals and organizations using The Center agree at all times to honor and abide by the following statement of non-discrimination in word and action. Anyone associated with the organization in violation of this agreement will be asked to leave The Center immediately and the organization will forfeit all rental fees and damage deposits as applicable. Additionally, any actions taken or statements made to individuals or groups contrary to this policy or the spirit and intention of this policy are not permitted at The Center, or in any communication associated with The Center: "All persons associated with The Center will provide service to individuals without regard to an individual's sexual orientation, gender identity/ expression, HIV/AIDS status, race, color, national origin, ancestry, creed, religion, sex, gender, physical or mental disability, age, marital status, military status, veteran status, citizenship or any other protected classification in accordance with state, federal and municipal laws."
- All alcohol service must be approved in advance by The Center. Following are the requirements for approval of alcohol use. These policies apply to all visitors. All alcohol service will comply with state and federal regulations and laws. Alcohol can only be served through a licensed and approved bartender. All alcoholic beverages must be served in plastic cups. All alcohol must be served along with food and water. All alcohol service is limited to Rooftop Patio rentals. Alcohol may not be carried into common areas of the building. All organizations are required to obtain a TIPS certified bartender for events at which alcohol will be served. The Center reserves the right to deny use of alcohol at an event either private or public.